Administrative/Scanning Assistant

Do you want to be a part of an incredible American electro-mechanical brand with a 120-year history and thousands of customers worldwide? Are you ready to proactively contribute to preserving a library of historical documents and drawings for critical, high-power rotating machinery, building a volume of work you can have pride in? If you can see yourself making a positive impact, you should apply to become an IDEAL ELECTRIC Administrative/Scanning Assistant.

We are looking for an administration team member to perform the daily document scanning tasks assigned and troubleshoot any issues. This part-time role is based in Mansfield, Ohio, working closely with and reporting to the Marketing and Communications Specialist.

RESPONSIBILITIES & EXPECTATIONS

• Work safely and ethically alone and as part of a team
• Closely adhere to safety and security standards and procedures
• Complete assigned work in compliance with policies and procedures
• Work with confidential information requiring discretion
• Handle volumes of documents from various locations and move to storage as processed
• Consistently finalize tasks with a focus on quality over quantity
• Accurately perform quality control checks

DESIRED QUALIFICATIONS & COMPETENCIES

• A team player with excellent communication skills
• Analytical thinking and problem-solving capability
• Great attention to detail and time-management skills
• Intuitive with the ability to make sound decisions
• Proficient in the Microsoft Office 365 suite
• Experience using an EPSON sheetfed scanner and editing software or willingness to learn
• Comfortable with troubleshooting software and scanner settings
• Experience with file naming and management on a desktop and in a web browser

WORKING CONDITIONS AND WORK HOURS

• Daily 4-8 hours. Weekly 20-30 hours.

REQUIREMENTS & DISCLOSURES

• MUST be a resident of a Certified HUBZone. Please check eligibility before applying 
  https://maps.certify.sba.gov/hubzone/map#center=40.853855,-82.547706&zoom=11
• Management reserves the right to assign or reassign duties and responsibilities to this position at any time
• This position description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required for the position. Duties, responsibilities, and activities may change at any time with or without notice
• While performing the duties of this job, the employee is regularly required to read, talk and hear
• The employee is frequently required to stand; walk; use hands to handle or feel; reach with hands and arms and stoop, kneel, or crouch and sit
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position
• We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or other protected status
• IDEAL is a drug-free workplace